Southern Ontario Library Service

Brodart Canada
 

Basis for Agreement

This CPA with Brodart was agreed to after approaching various library supply vendors to supply Ontario Public Libraries with consortia based pricing for library supplies and furniture.

September 1, 2008 - August 31, 2009

Chad Martin
National Account Exectuive
Public Library Market
Brodart Canada
109 Roy Boulevard
Brantford, ON
N3R 7K1

Ph: 519-759-4350, ext.228
800-265-8470, ext.228
E-mail: chad.martin@broadart.ca
www.brodart.ca

Pricing

Please note: All orders must quote Ref# SOLS07 to receive the following discount.  From September 2 - 30th, 2008 libraries will be eligible for a 20% discount, with the exclusion of security and checkout products.

Pricing: Brodart is offering a 15% discount on library supplies. Freight quotes are available upon request. Competitive pricing on furniture on items through Brodart's Bid Department. Special contract pricing on furniture bids. All furniture bids over $250 can be faxed to 1-800-368-0483, attention Bid Department for price review. Quantity bids may be subject to a larger discount on availability. Furniture orders may qualify for further discounts. For more information, please contact Brodart Canada. All products under this agreement are items which are purchased from the general Brodart Supplies and Furnishings catalogue, issued in January of each calendar year. Please note, discounts are excluded on all security products including 3M and Checkpoint. This discount may not be applied in combination with any sale flyers or any other promotional offers.

Price Protection: Pricing protection will not be granted. While Brodart makes every effort to hold published prices, prices charged will be those in effect at the time of order entry. The library will be informed of any price increase prior to order entry.

Special Buy Items: Some items which are purchased often by the buyer are not normally available from Brodart may be added to this buying agreement via negotiation.  

Try it first sample program: Public Libraries can call in for a trial sample on any consumable supply item to ensure correct ordering at no cost.

Remote/offsite Consultation Service is available to all Ontario Public Libraries, renovations/builds to include estimating, sourcing and diagrams at no cost.

Miniumum Order Rules: No minimum order value is required on an order, but the order must reflect the package sizes shown in the catalogue.

Purchase Order Format: All orders MUST reference the the agreement number:SOLS07. This information is essential for customer service to recognize your special privileges. Credits will not be provided for cases where this information has been omitted on the order.

Taxes: GST and Provincial taxes will be added to each invoice unless an exemption from GST has been claimed on each purchase order

Order Entry: Toll free ordering via phone, 1-800-265-8470, fax, 1-800-363-0483 or the Internet www.brodart.ca. Orders may also be e-mailed to supplies@brodart.ca.

Invoicing:
1. Invoices will be sent for each purchase order as shipments are made.

2. Credits will be issued against a specific invoice within 3 days from the date goods
are received back in our warehouse and inspected to be in good condition.

3. Terms will be net 30 days.

4. Payment by MasterCard or Visa is possible.

Returned Goods: All merchandise returns must be authorized by a customer service representative or your assigned account executive and reflects an assigned Return Authorization (RA) number. By assigning an RA number for each return, we can correct the problem immediately and get a replacement order entered the same day. No new purchase order number will be required for an identical replacement.

Returns will be accepted, except for custom imprinted, or custom manufactured items for a period of 30 days from the shipping date. Freight charges for returns to Brodart are your responsibility unless the return is due to the wrong item shipped by Brodart, or exchange of defective items.

No restocking fee will be charged on consumable supplies as long as an RA number is shown on the return.

Custom manufactured items (includes all Brodart manufactured and other products made to the customers specifications) are considered NON-RETURNABLE and will be subject to a minimum restocking fee of 60%.

Items returned without an RA number will be subject to a 20% restocking fee. Items returned because of "ordered wrong" (wrong colour, wrong size, etc...) will be subject to a minimum 15% restocking fee. Furniture (finished goods), items returned will be subject to a minimum 20% re- stocking fee.

Return instructions will be issued for each RA number assigned by your account executive. A credit to your account will be issued for each return. Cash or cheques will not be issued.