Collection Control & Maintenance

Competencies listed here include those traditionally classified as Technical Services. Those who work in Technical Services are involved in the full life cycle of resources from their creation or acquisition through their destruction. This cycle includes organizing, cataloguing, dissemination and preservation.

Last updated: March 31, 2015

Competency: Establishes procedures and resources to support the acquisition of library materials

Associated Knowledge, Skills and Abilities:      

  • Understands the acquisition and collection development processes and policies for the library
  • Develops an awareness of the library’s collections as a whole that supports collection development decisions
  • Evaluates data, including circulation statistics and requests, to determine the allotment of funds and to prioritise requests for formats and subject areas
  • Knows how to determine the availability of electronic resources through Provincial contracts or through regional consortia.

 

Competency: Manages the processes by which library materials are ordered, received and tracked

Associated Knowledge, Skills and Abilities:      

  • Establishes procedures for ordering and handling all library resources for expedient availability to library users
  • Analyzes jobber performance and participates in decisions regarding purchasing sources
  • Establishes and maintains relationships with jobbers and other sources of materials
  • Understands and manages the differing cycles of ordering, delivery, and tracking for collections such as periodicals, government documents, etc.
  • Establishes appropriate and consistent procedures for the physical processing of library materials; understands the marketing value of proper preparation of library materials
  • Understands how publishers, vendors and other sources involved in the purchasing process affect the quality, costs and efficiencies of the end result
  • Develops strategies for keeping up with changes in publishers, vendors and other sources for purchasing library materials
  • Establishes procedures for acquiring a variety of materials (serials, periodicals, audiovisual materials, electronic media, government documents, gift materials and other formats)
  • Develops strategies and guidelines for selecting various formats
  • Assesses the most efficient, cost-effective and customer-centered means to acquire requested materials
  • Identifies and implements new technologies in processing and acquisitions
  • Establishes procedures for tracking materials and for negotiating resolutions for returns, incorrect orders, items not received and price discrepancies.

 

Competency:  Executes the processes by which library materials are ordered, received and tracked

Associated Knowledge, Skills and Abilities:      

  • Follows established procedures for ordering and handling all library resources for expedient availability to library users
  • Identifies problems with vendors or with processes, and suggests improvements
  • Executes established procedures for the physical processing of library materials; understands the marketing value of proper preparation of library materials
  • Follows established procedures for acquiring a variety of materials (serials, periodicals, audiovisual materials, electronic media, government documents, gift materials and other formats)
  • Executes strategies and guidelines for selecting various formats
  • Identifies and implements new technologies in processing
  • Follows established procedures for tracking materials and for negotiating resolutions for returns, incorrect orders, items not received and price discrepancies
  • Understands all established procedures, problem-solves issues and suggests improvements.

 

Competency:  Manages the expenditures and accounting for acquisitions

Associated Knowledge, Skills and Abilities:      

  • Manages the allocation of the materials budget and negotiates the purchase and licensing of materials
  • Maintains accurate budgets and accounts, including encumbered funds as well as expended funds
  • Demonstrates proficiency with software programs appropriate for managing acquisitions accounts
  • Leverages partnerships with other libraries or organizations for discounted or cooperative purchasing options.

 

Competency:  Executes the functions associated with tracking the expenditures and accounting for acquisitions

Associated Knowledge, Skills and Abilities:

  • Following established procedures,  allocates the materials budget and negotiates the purchase and licensing of materials
  • Maintains accurate budgets and accounts, including encumbered funds as well as expended funds
  • Demonstrates proficiency with software programs appropriate for managing acquisitions accounts.

 

Competency:  Establishes and implements appropriate techniques for the preservation and conservation of library materials

Associated Knowledge, Skills and Abilities:

  • Understands preservation and conservation issues, including requirements for archival preservation, format refresh and migration and proper handling of materials
  • Identifies and applies appropriate methods and techniques for storage and conservation of all library materials, including archival storage of digital content
  • Applies timely and effective techniques for the repair and preservation of library materials in all formats
  • Identifies environmental factors that impact the condition of library materials and provides guidelines for addressing these factors
  • Understands and adheres to library policies for disaster preparedness and recovery of library materials, including digital materials

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