Collection Evaluation

In order to keep the collection vibrant, current, and attractive, it is important to evaluate the collection, in part or in whole, on an ongoing basis.

Last updated: March 31, 2015

Competency:  Performs ongoing evaluation of the collections

Associated Knowledge, Skills and Abilities:      

  • Understands and uses sampling methodologies to ensure accurate evaluation
  • Produces and analyzes data regarding age, use, and make-up of the collection
  • Defines criteria and establishes procedures to evaluate library materials for retention, replacement, duplication or de-selection
  • Routinely evaluates the collection against benchmarks or standards established by the library
  • Uses both quantitative and qualitative values when evaluating the collection as a whole or in part
  • Identifies items in need of repair and evaluates the cost effectiveness of repair, replacement and/or withdrawal
  • Works collaboratively with public service staff to identify collection weaknesses or gaps
  • Periodically assesses the collections size, age, use and relevance to the community, and strategizes methods to optimize the collection’s utility
  • Performs ongoing evaluation of the currency and usefulness of the reference collection and acquires or deselects materials accordingly.

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