INTERLIBRARY LOAN & DELIVERY

INTERLIBRARY LOAN STATISTICS

The VDX Monthly ILL Statistics report was designed to provide the data required in the interlibrary loan section of the provincial "Annual Survey of Public Libraries".

 

To view VDX monthly statistical report:

  1. Select Reports in the left panel of VDX screen.
  2. Check the radio button beside Monthly ILL Statistics.
  3. Leave the Start Date and End Date boxes at the bottom of the menu "blank".
  4. Click Submit. The report will appear on your screen.  Use your browser's print command (File - Print, or the Printer icon). You can also highlight and copy data from the screen into an Excel spreadsheet.

Remember that there is an overlap in the timelines of these reports. For example, in the report above, for December 2001:

  • Of the 98 Requester-Requests issued within the month, some may never be filled, some may be filled in future months.
  • The 88 Requester-Received items should not to be interpreted as 88 of the 98 requests issued in December 2001 were received. Some of the 88 items received in December 2001 could include requests issued in a previous month.

 

Column Heading Description
Month VDX adds each day's statistics automatically just after midnight to the monthly count. Therefore, the figures for the current day are not included.
Z39.50 Searches Interest only. Not a required statistic on Provincial Annual Survey.
This counts submitted Z39.50 searches in the period covered. Each search entry submitted counts as one search even though more than one target (data resource) is part of the overall search. For example, entering a Simple Search for title "Emma" and clicking on INFO, Greater Sudbury, Middlesex and Toronto Public Library targets counts as one search.

Requester - Requests

* Box # F3.1.1  Provincial Annual Survey

This counts requests created by this location that are made to other libraries in the period covered. Unauthorized requests are included in this count. NOTE: A request that has gone to multiple locations only counts as 1 request on the requester side.
Requester-Shipped Ind. Interest only. Not a required statistic on Provincial Annual Survey.
This counts number of requests that had a Shipped Indication applied in the period covered. There can be an overlap in that some of them have subsequently been processed as Received. Some may still be in transit.
Requester - Received

* Box # F3.1.2  Provincial Annual Survey
Number of items borrowed. Counts requests that this location processed with the Received action in the period covered. Some of them may have been requested in the previous month.
Responder - Requests

* Box # F3.2.1  Provincial Annual Survey
Number of requests received from other libraries. This is the number of incoming requests that you handled in the period covered, regardless of whether you supply them or not.
Responder - Shipped

* Box # F3.2.2  Provincial Annual Survey
Number of items lent. Counts requests this location processed Shipped in the period covered, regardless of the service type, such as loan and copy non-returnable.
Responder - Not Supplied Interest only. Not a required statistic on Provincial Annual Survey.
Counts requests that this location directly processed as Not Supplied in the period covered.
Responder - Expired Interest only. Not a required statistic on Provincial Annual Survey.
Counts requests that this responder location allowed to expire (i.e. that were not processed within the rota limit period for waiting for a response, or that exceeded the overall expiration period in a need-by date limit.

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